Administration Officer Required in Dubai - Dubai
Administration Officer Required in Dubai
Job Summary
Handle all bank requirements and needs, payments/invoices/bills, follow the procurement process, administrate all bank facilities, acquire new suppliers/vendors, manage labor force, car fleet, petty cash, mailing unit, prepare procurement and administration estimated budget and manage archiving and contracts.
Duties and Responsibilities
Handle all branches and HO requirements and periodically collect their requirements and regularly follow up with them.
Manage the suppliers & vendors database update (current & potential) and ensure availability of potential suppliers.
Manage and maintain Suppliers/Providers Relationship and participate in acquiring new potential suppliers to the bank’s portfolio after conducting market research.
Ensure the fulfillment of investigation & compliance process for new suppliers and obtain the necessary approvals from compliance and legal if required.
Ensure obtaining initial approvals required to fulfill the procurement cycle.
Manage selling unwanted bank items in a proper way.
Handle invoices/Bills/Payments and coordinate with finance team to settle the invoices and follow invoices, payments SLA and workflow.
Ensure that all invoices/Bills/Payments and prices adhere to bank’s contracts, approvals, SLA, MSA and PO
Manage the Petty Cash and ensure its appropriate allocation.
Prepare the Procurement and Administration department estimated budget.
Manage bank assets and review branches and head office inventory checks and match them with our records.
Manage labor force, assigned bank Warehouse/s, Stores and regularly update the stock and monitor stock level and update the store items in the inventory soft and/or hard copies.
Manage bank Car fleet and dispatching them according to business lines needs and handling cars maintenance, licensing and insurance.
Handle hotels, accommodation and air flight tickets booking for bank employees.
Saving on overall spending by finding alternatives solutions to reduce the cost and abide to the department budget.
Temporary represent the bank in government, courts and police departments.
Workflow weekly update by end of every week with all tasks and last updates and constant update on all tasks with the Procurement and Facility Manager
Behaviors:
Adhering to the Bank’s internal policies and procedures
Guidelines and regulations
Accuracy and quality of work.
Problem solving
Efficiency
Individual skills:
Negotiation skills
Communication skills
Time management
Ability to manage different tasks and assignments in parallel.
Interpersonal skills
Qualifications and Experience
Bachelor's degree.
Minimum 2 years of experience in Banking in UAE.
proficiency in English and good in Arabic.
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https://www.linkedin.com/jobs/view/3691138332/?
