ADMINISTRATION EXECUTIVE REQUIRED IN DUBAI - Dubai

ADMINISTRATION EXECUTIVE REQUIRED IN DUBAI

JOB DESCRIPTION

1.Reporting directly to Managing Director.

2.Serve as the primary point of contact

3.Managing calls/appointments/calendars/diary of Managing Director.

4.Prepares and monitor all incoming and outgoing correspondences (memos, emails, fax, letters & etc

5.Manage records, monitor deadlines and follow-up responses with internal and external ;

6.Handles company insurance (Workmen's Compensation, Public Liability, Fire & Burglary, Marine Cargo, Group Medical Insurance & etc)

7.Coordinate with Embassies / Consulates, Travel Agencies, Hotels, Rent-a-car companies.

8.Organizing and preparing complex travel itineraries (visa applications, ticket and hotel reservation and etc.)

9.Perform a variety of administrative or executive support tasks that are highly confidential and sensitive

10.Relay directives, instructions and assignment to staff as directed by MD.

11.Preparing & compiling reports / presentation.

12.Handles ISO 9001:2015

13.Coordinate with JAFZA regarding administrative

14.Responsible to conduct Human Resources

15.Management and other employee matter.

16.Recruiting staff - includes developing job descriptions, preparing job advertisements, checking application forms, shortlisting, interviewing, selecting candidates & training.

17.Processing Employee Services Application (Employment/Residence Visa, CEC, Health Card, EIDA, Employment Contract, End of Service & etc) using JAFZA Portal.

18.Provides Salary Certificates, Salary Transfer Letter, Employment Certificate, No Objection Letter, & etc. as per employee requests.

19.Arrange Employee's Medical, Emirates ID Biometric Tests, Trainings (Basic First Aid Training, Fire Fighting Training, Safety Training, & etc.)

20.Monitors employee benefits: leave monitoring, annual flight ticket entitlement and medical reimbursement and claims.

21.Monitoring of Staff's attendance sheet.

22.Planning & organizing company events.

23.Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.

24.Responsible for Trade License Renewal, Digital Certificate Renewal, Civil Defense Subscription, Contracts Renewal & etc.

25.Represent the company at different offices like Airport Embassies, Police Station Ministries/Municipalities and other government Departments.

26.Arrange office equipment's maintenance and general service.

27.Processing company vehicle registration / renewal at RTA Portal.

28.Prepares Sales & Custom Documents (Proforma Invoice, Sales Invoice, Purchase Orders, Service Order, Offers/Quotation, Internal Transfer Documents & etc).

29.Prepares Material Submittals.

30.Tracking of shipment.

31.Processing application for Certificate of Origin at Dubai Chamber Portal.

32.Processing custom declaration using E-Mirsal II system (Import, Internal Transfer Documents & Free Zone Transit Out for Duty Exempted).

33.Custom Stock Inventory Bill of Entry/Exit (In & Out) reconciliation.

34.Processing visitors & material gate pass.

35.Assist accounts department in preparing landed cost.

36.Monitoring of petty cash / cash disbursement and preparing monthly report.

37.Prepare VAT refund report.

38.Conducting research on the internet.

39.Handle adhoc assignments

QUALIFICATION

1.FEMALE (Philippines Passport Holder only), can join immediately
2.University Graduate
3.3-5 yrs UAE Experience (Jafza experience is an advantage)
4.Well verse in English
5.MS Office Proficient (Excel, Outlook, Word & etc)
6.Knowledge in Online Portal (Dubai Trade, Mirsal 2, Tasreeh, RTA Portal, Dubai Chamber & etc)
7.Typing Speed
8.Report Conceptualization & Presentation
9.Business Sales Transaction

APPLY FROM LINK BELOW
https://dubai.dubizzle.com/jobs/customer-service/2020/2/16/administration-executive-2/?back=L2pvYnMvY3VzdG9tZXItc2VydmljZS8=&pos=16