Secretary - Dubai
Full secretarial support to the Managing/Divisional Director. This
includes:-
• Plan and organise MD/RD’s work schedule to maximise their use of
time, allowing adequate time for meetings to ensure that their day runs
smoothly and they have achieved all they have planned to.
• Ensuring regular communication between yourself and the MD/RD, so
that both of you are aware of movements/plans, ensuring that both of
you have accurate information and your manager arrives promptly for
meetings.
• Travel planning and booking accommodation as required.
• Handle all phone calls and mail, screening as appropriate to ensure
MD/RD’s time is used efficiently
• Ensure that the production of typing, including Board Reports,
photocopying and faxing is accurately presented in a professional style
and is in line with company procedures
• Preparation of Powerpoint presentations
• Arrange meetings and seminars, ensuring as appropriate that
participants have all relevant papers in advance and ensuring
specifically that the Managing/Regional Director is well prepared for
meetings.
• Taking minutes at meetings, transcribe and present back to attendees
accurately and in the appropriate format
• Ensure smooth running of Local Company Office administration and
servicing Divisional and Group requests as necessary.
• Hold Administration Meetings
• Organise Social Functions
• Manage and maintain an effective filing system, ensuring that filing is
completed on a regular basis, so all files are kept up to date and can
easily be accessed by Managing/Divisional Director.
