Receptionist Required in Dubai - Dubai
Responsibilities
The Employee shall serve as first point of call to clients and guests, and provide a positive impression of our business by welcoming visitors in a friendly and professional manner;
The Employee shall open the office, log visitors to the building and direct them to the appropriate person;
The Employee shall answer and redirect phone calls to the appropriate person or department, send and respond to emails in a timely fashion;
The Employee shall provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel (making sure the travel policy is applied), maintaining file systems, mailing and shipping packages, and updating the contacts database and employee lists.
The Employee shall manage shipments, co-ordinate external resources and items received from suppliers and vendors, liaise with the general public and professionals;
The Employee shall assist with the ordering of office supplies, maintain and update inventory;
The Employee shall type up meeting notes, reports, forms and/or of a similar content in either English or Arabic;
The Employee shall control diaries and conference room management; and be on hand for any staff requiring short notice meeting room changes;
The Employee shall prepare the conference rooms prior to any meetings and organise catering as requested. The Employee shall offer and provide refreshments for clients during meetings. This may include but it is not limited to organise internal team lunches and catering for in-house meetings;
The Employee shall offer and provide refreshments for clients and meetings;
The Employee shall assist with new employee administration, allocate new passes and ensure passes are returned and logged promptly;
The Employee shall provide administrative assistance to all teams across the business as and when they arise.
Required skills and qualifications
Proven work experience as a Receptionist, Front Office Representative or similar role within an administrative environment. Prior experience working within the yachting sector is preferable but not essential.
Strong communication skills are essential with the ability to interface regularly with internal and external personnel at all levels.
Excellent written and verbal communication skills in English and Arabic.
Strong numeracy skills and computer literacy; proficient in Microsoft Office including Word, Excel and Powerpoint.
Ability to be resourceful, proactive and self-motivated.
Propensity to prioritise effectively within a fast paced and dynamic environment.
Minimum of secondary education diploma or equivalent
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