Receptionist Required in Dubai - Dubai

Company Description

VESRA is a forward-thinking company that is reimagining the lighting industry. The company is dedicated to customer satisfaction and is committed to providing innovative and energy-efficient lighting solutions. As a Honeywell Authorized Licensee for 18 countries in the MENA region, VESRA serves as a distributor of a wide range of lighting solutions including Commercial Lighting Fixtures, Residential Smart Lights, Residential Lighting Fixtures, Outdoor Floodlights and Security Lights, Light Bulbs, and Linear Tubes.

Role Description

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team in Dubai. The ideal candidate will be the first point of contact for our company, providing exceptional customer service to visitors and assisting with various administrative tasks to ensure smooth operations.

Qualifications

Bachelor's degree in Business Administration, Office Management, or related field preferred.
Proven experience as a receptionist, administrative assistant, or similar role.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time management abilities.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and positive attitude.
Fluency in English (Arabic language skills are a plus).

Responsibilities

Greet and welcome visitors in a professional and courteous manner.
Answer and direct phone calls promptly and efficiently.
Maintain a clean and organized reception area.
Assist in handling incoming and outgoing correspondence, including mail and email.
Schedule appointments and maintain calendars for management staff.
Coordinate travel arrangements and accommodations for employees as needed.
Prepare and modify documents, including reports, memos, and presentations.
Inventory report of samples.
Provide information to visitors and callers about the company and its products/services.
Address customer inquiries and resolve complaints promptly and professionally.
Assist in managing customer inquiries and feedback received via phone, email, or in-person.
Order office supplies and maintain inventory levels.
Coordinate with vendors and service providers for office maintenance and repairs.
Assist in organizing company events, meetings, and conferences.
Maintain confidentiality and security of sensitive information.

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