Receptionist Required in Dubai - Dubai

The role holder will play a crucial role in providing exceptional front desk services and administrative support to ensure the smooth operation of the office. This role involves, greeting visitors, managing appointments, and assisting with various administrative tasks to support the efficient functioning of the office and secretarial services to the Managing Directors.

Receptionist Responsibilities:

Meet and greet clients and visitors to the office, maintaining an overall professional service in general
Oversee the flawless operation of the Reception and overall administrative, and organization of day-to-day function
Maintain office policies as necessary and promote Health and Safety guidelines and secure working environment
Tidy and maintain the Reception and storage area and cleanliness of the whole office
Reports any irregularities in the office on electrical, air-conditioning, lighting etc. and coordinate with building management to overcome such issues
In charge of booking the meeting rooms and its standard service in holding meetings with clients
Assist with maintenance of administrative and policies and procedures
Take responsibility for outbound and inbound mail/documents
Arrange, track and record courier shipments being picked up from and delivered to the office. Maintain a record of shipments in the designed Excel spreadsheet.
Ensure any regulatory requirements relevant to the individual’s role are met.
Any other duties commensurate with the level of the role.

Personal Assistance:

Maintain the Managing Director’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, etc.
Prioritizing all correspondence and invitations
Writing email and letter responses where agreed
Make and receive phone calls in line with NHI tone of voice
Maintain contacts database
Take meeting minutes where requested
Book rooms / venues for meetings internal and external
Develop and maintain the Managing Director’s filing and information systems and manage expenses

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