Project Coordinator (Interiors) - Dubai
Project Coordinator (Interiors)
Human Capital Solutions
Categories:
Architecture & Design
Engineering & Construction
About the company
The company is one of the world's leading marketing companies servicing the Exhibition and Events sectors working for many of the Fortune 500 companies, government bodies and non-government organisations. Be it a live event or a permanent themed environment, we create the live experiences that active your brands to harness an emotional impact that lingers longer with lasting impact. Paramount to our success lies in our insistence on servicing our clients and partners with Creativity, Knowledge and Reliability.
Our core businesses include the design and fabrication of exhibition stands; general contracting and technical services for trade show organisers; event hall and facility management; events, conferences and show management; supply and installation of overlays for venues; permanent exhibits for museums and themed environments; interior fit-out; and brand signage
About the role
Plans and manages trade show, press, customer, and sales events by performing the following responsibilities:
• Responsible for creation of the department’s events calendar
• Participates and contributes at project brainstorming sessions with the team
• Gather on time & update official quotes internally or externally & forward the proposals as per sales team/ client satisfaction for the acceptance
• Provide relevant information and guidance for the design team to obtain accurate event specifications
• Negotiates contracts and maintains relationships with preferred vendors
• Effectively communicate information through written correspondence & oral communication by maintaining an email record of all important decisions made Clients / Sub contractors / Vendors / Artistes etc.
• Direct, coordinate and supervise the onsite activities of personnel, subcontractors / vendors / Artists, as required to successfully execute the assigned events
• Conduct pre and post convention meetings with clients and Sub contractors / Vendors / Artist / staff. Sets up event production meeting and organizes materials, reviews transportation itineraries, books venues and services etc.
• Supervise, monitor and control event billing per client contracts; develop and maintain effective relationships with service contractors and other suppliers of event services
• Develops, prioritizes, and implements tactical events project plans, including customer promotion programs, commercial / corporate events, trade show activities, and sales meetings
• Acts as a liaison for the client to insure successful execution of Event and see that their needs are met
• Gradually update the clients about the status of project respected to the finalization of individual phases to prove the company professionalism & dedication to understand client’s requirements
• Provides project status updates
• Maintains a database of vendors as well as sample pieces for project references
Location, salary and package
The position is located in Dubai and pays AED12-13k + private medical insurance + annual return flight to home location.
Requirements
• Bachelors Degree in either Architecture or Interior Design
• 2-3 years experience in a similar role within either an events, interiors or architectural company (or similar)
• Solid experience of managing Interiors or Exhibitions fit-outs or stand design
• Well organized with an eye and attention for details
• Confidence; to take an event from concept to finalization
• Ability to coordinate the various tasks of the event
• Good problem solving skills
• Possess interpersonal skills, effective communication skills and a positive diplomatic attitude in dealing with people
• Ability to cope with competing demands and to prioritize tasks
• Time management skills
• Able to work under pressure
• Teamwork skills and project management skills, as well as the ability to work alone
