ADMINISTRATIVE COORDINATOR REQUIRED IN DUBAI - Dubai

ADMINISTRATIVE COORDINATOR REQUIRED IN DUBAI

• The Administrative Coordinator will work closely with the Facilities Manager to support all facilities activities.
• The Administrative Coordinator will be the first point of contact for internal and external customers seeking support and information from the Facilities organization.
• The Administrative Coordinator will provide administrative support to the Facilities Manager and the Facilities organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.
• The Administrative Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.
• Coordinate with customers and ensure seamless service deliveries
• Provide necessary marketing & sales support
• Excellent in MS Office, Word, Excel, and PowerPoint
• Preferred with UAE Driving License
• Good Communication Skills

Essential Job Functions: Administrative Coordinator
• Assist the Facilities Manager in all aspects of project implementation as needed.
• Support the Facilities Manager with external contacts as needed.
• Manage the Security access-control database in conjunction with the Security Contractor
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments. .
• Coordinate all facility activities, work direction, and support systems.
• Supervise and train facility employees and contractors as needed.
• Independently maintain and update administrative policies and processes.
• Set up, maintain, and organize the department's central files, information, filing, and messages.
• Assist facilities staff in locating parts, supplies, and materials.
• Prepare and maintain RFP’s, bid information, and other contract documents.
• Prepare internal bill-backs and documents for events supported by the Facilities organization.
• Provide administrative support to the Facilities team.
• Manage the Computer-aided Facility Management (CAFM) system, including receiving work requests, assigning work orders, entering system data, and providing the overall system administration.
• Complete additional responsibilities as assigned.

Employment Type:Full Time
Monthly Salary:2,000 - 3,999 AED
Job Role:Administrative Coordinator
Benefits:Health Insurance
Minimum Work Experience:2-5 Years
Minimum Education Level:Bachelors Degree

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